Privacy Policy – Employee
Governing data collection, operational workflows, workplace monitoring, and enterprise security for authorized staff and portal users.
Key Privacy Highlights
This internal policy applies to all employees, contractors, and authorized personnel accessing the Modo Employee App. We prioritize strict role-based access, end-to-end data encryption, and transparent operational logging.
1. Introduction
Welcome to the Modo Employee App (“App”), operated by Modo Wellness (“Company”, “we”, “our”, or “us”).
This Privacy Policy explains how we collect, use, store, protect, and disclose information when employees and authorized users (“you”, “your”, or “user”) access or use the Modo Employee App and its associated web portal.
The App is an internal business platform designed to support employee administration, attendance, payroll, operational workflows, inventory management, customer and partner management, and other company activities.
2. Information We Collect
We collect information that is necessary to manage employment-related activities, maintain operational security, provide role-based access, and support business workflows.
- Full name & Employee ID
- Official email address & phone number
- Profile photograph
- Department, designation & assigned role
- KYC & identity verification documents
- Address or address-proof information
- Aadhaar, PAN, or other statutory identification details
- Bank account details & IFSC code
- Salary & compensation structure
- Payroll & payslip records
- Reimbursement & expense claims
- Statutory processing documentation
- Check-in & check-out timestamps
- Shift schedules & break records
- Overtime & leave records
- GPS/location for attendance verification & field operations
Location tracking is restricted strictly to designated work activities and working hours.
- Orders processed or managed
- Warehouse & inventory activities
- Stock adjustments & audit logs
- Customer follow-ups & hair-test records
- Partner, vendor & logistics management
- Expense submissions & task status
- Data creation, update & deletion logs
- Status changes, approvals & rejections
- Login, session & authentication history
- Access to restricted modules
- Device model, OS version & App version
- IP address & network connection quality
- Crash reports, error & diagnostic logs
- Authentication & security tokens
3. Device Permissions
The App may request access to certain device features where required to perform work-related functions:
Uploading expense receipts, KYC documents, inventory/product pictures, profile photos, and work documentation.
Enabling authorized in-app audio communications with customers, partners, and team contacts.
Attendance verification, geo-fenced check-in/out, and field operation tracking during working shifts.
Shift alerts, task assignments, leave updates, system alerts, and urgent organizational announcements.
4. How We Use Your Information
We use collected information exclusively for legitimate employment, operational, security, and business purposes:
Attendance & Payroll Management
Recording working hours, managing shifts/breaks, calculating overtime, managing leave balances, and processing monthly salaries and statutory contributions.
Operational Workflows & Dispatch
Managing employee tasks, monitoring warehouse/inventory actions, tracking logistics and dispatches, managing customer/partner interactions, and processing expense claims.
Access Control & Security Protection
Enforcing role-based module access, protecting corporate systems from unauthorized entry, and maintaining authentication logs.
Audit & Dispute Resolution
Maintaining immutable operational logs, verifying inventory adjustments, resolving attendance/expense disputes, and ensuring workplace accountability.
System Performance & Improvement
Diagnosing technical crashes, debugging application errors, monitoring server loads, and improving reliability.
5. Workplace Monitoring & Activity Logging
Because the Modo Employee App is an internal business system, actions and activities performed through the App may be recorded and reviewed by authorized management.
Monitored Operational Scope:
Attendance timestamps, order dispatches, customer/partner interactions, inventory/warehouse updates, expense submissions, and administrative data modifications.
Such monitoring is conducted strictly for legitimate business reasons: workplace accountability, operational efficiency, company data security, policy compliance, and dispute resolution. Access is strictly restricted to designated managers, HR personnel, and system administrators.
6. Data Sharing and Disclosure
Internal Stakeholders
Accessible strictly to HR personnel, direct reporting managers, department heads, and authorized Superadmins based on access level.
Trusted Service Providers
Cloud infrastructure, payroll processors, SMS/WhatsApp gateways, error monitoring, and security services under strict confidentiality agreements.
Legal & Statutory Authorities
Disclosed where required by applicable law, court orders, legal investigations, tax authorities, or regulatory statutory directives.
7. Data Security
We implement comprehensive technical and organizational measures to safeguard employee data against unauthorized access, alteration, loss, or misuse:
While we maintain enterprise-grade defenses, no electronic storage system or network transmission is 100% immune from unforeseen security risks.
8. Data Retention
We retain personal, employment, attendance, payroll, and operational information for as long as reasonably required to:
- Fulfill ongoing employment and business requirements
- Maintain operational and statutory audit records
- Meet tax, payroll, accounting, and regulatory obligations
- Resolve potential disputes or legal claims
- Comply with internal record retention policies
After the expiration of applicable retention periods, data is securely purged, anonymized, or destroyed in accordance with company disposal standards.
9. Employee Rights and Requests
Subject to applicable employment policies and laws, employees are entitled to:
10. Privacy Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your employee information, please reach out to our dedicated HR / Admin team:
Modo Wellness Corporate Headquarters
Internal HR Support Extension
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect operational modifications, newly introduced App features, legal requirements, or updated data security safeguards.
When material changes are made, employees will be notified via in-app banners, official corporate emails, or workplace notices. Your continued use of the Modo Employee App following the effective date of changes constitutes acceptance of the revised policy.
12. Acknowledgment
By accessing and using the Modo Employee App, you acknowledge that you have read and understood this Privacy Policy and that the collection and processing of information described herein is necessary for the performance of your employment-related responsibilities and the secure operation of company systems.
Modo Wellness
Internal Employee Application